Digital vacation planner - Simplify leave management with absence.io

Yes, the absence.io calendar can be synchronized with external calendars like Outlook, Google, or Apple Calendar. This allows vacation and absence entries to be automatically transferred to your preferred calendar.

Yes, public holidays are automatically included in absence.io. The software considers regional and national holidays, ensuring they appear in the system and are factored into vacation planning.

Yes, absence.io allows you to map your company structure. You can create departments, teams, and roles to accurately represent your organization within the system. This helps streamline absence management and assign responsibilities effectively.

Yes, in absence.io, you have a comprehensive overview of your taken and remaining vacation days. Employees can check their current leave balance at any time in both the calendar and their profile. Additionally, administrators have access to a detailed reporting function.

Yes, this is possible. You can activate an automatic reminder for your account. Employees will then receive an email notification three months before their leave expires, so you don’t have to worry about keeping track. Additionally, you can limit the rollover of remaining leave days into the new year to ensure that unused vacation days do not accumulate indefinitely. This can be configured under Settings > Quotas, where you can set the maximum rollover. This way, you always have an overview of remaining leave days and can plan ahead to avoid expiration.

Yes, in absence.io, email notifications can be sent for vacation requests. By default, approvers receive an email when an absence request requires approval. Additionally, you can configure specific email notifications for different types of absences, either at the department level or for specific absence types. This ensures that the relevant people are always informed about new requests. Employees also receive a confirmation email once their request has been approved or declined.

Yes, in absence.io, you can upload your company logo to customize the software’s appearance to match your corporate identity. This ensures a consistent representation of your brand within the application.

Yes, with absence.io, you can efficiently manage remote work days and set limits on the number of allowed home office days per week or month. To do this, you can create a specific absence type for home office and define a quota that regulates the maximum number of remote workdays within a given period. This helps you maintain an overview and ensure that the set limits are adhered to.

A digital vacation planner like absence.io offers numerous advantages over Excel that make vacation management more efficient, secure, and user-friendly:

• Automated Processes: Vacation requests, approvals, and remaining leave balances are calculated automatically – no more manual formulas or spreadsheet maintenance.

• Time Savings for HR Teams: Requests can be submitted and approved with just a few clicks, saving valuable time compared to manual processing in Excel.

• GDPR-Compliant Data Security: Sensitive employee data is stored in a secure, cloud-based environment. In contrast, Excel files are often unprotected and prone to data loss.

• Access from Anywhere: Thanks to the cloud solution, employees and managers can access the vacation planner anytime, from any device – whether in the office or working remotely.

• Real-Time Availability Overview: Employees can instantly see who is on vacation and when. This prevents scheduling conflicts and staffing shortages.

• Dynamic Reports and Analytics: Unlike Excel, software like absence.io provides real-time reports on vacation quotas, absences, and remaining leave without manual effort.

• Integrated Workflows: The software often integrates with other HR tools or – like absence.io – offers these directly, such as time tracking, digital personnel files, or expense management. Excel offers only limited or, to be honest, no integration options.

• Notifications and Reminders: Automatic reminders for vacation approvals or expiring leave ensure a smooth process.