User-friendly time recording via browser or terminal app

Yes, with absence.io, employees can clock in and out remotely. absence.io offers a Terminal App that can be installed on internet-enabled devices with a front camera, such as tablets or smartphones. Employees can clock in and out at these mobile terminals using individual QR codes.

Additionally, employees can download the absence.io Mobile App and use the integrated stopwatch to start, stop, or pause their time tracking from anywhere.

No, absence.io does not use geolocation to track employees’ locations during time tracking. To protect employee privacy and comply with data protection regulations, absence.io does not collect or track location data.

However, the mobile time tracking feature allows employees to log their working hours flexibly via the app, whether they are working in the office, at home, or on the go. If needed, mobile time tracking can also be disabled.

absence.io provides various features to ensure compliance with time tracking regulations:

• Compliance Highlights: Non-compliant time entries are highlighted, allowing employees and administrators to quickly identify and correct discrepancies.
• Email Notifications: Automatic notifications inform users about incorrect time entries or violations of working time regulations.
• Employee Protection & Break Time Settings: Administrators can set mandatory breaks after a specific number of working hours. Additionally, automatic breaks can be configured and added to employees' time entries.
• Overtime and Flex-Time Restrictions: Limits can be set for maximum allowed overtime and negative balance hours to help ensure compliance with company policies.

These features help maintain transparency in time tracking and ensure adherence to both legal and internal company regulations.

If employees forget to clock in or out, they can manually add or edit their time entries in absence.io, if permitted. Alternatively, administrators can make these adjustments on their behalf.

If an employee forgets to log a break, it can also be added later with just a few clicks. It is important for employees to regularly review and correct their time entries to ensure accurate time tracking.

Yes, absence.io is highly suitable for flex-time models. The software offers flexible working time regulations, allowing employees to log their working hours according to their schedules. It also supports the management of overtime and helps enforce working time rules.

Additionally, administrators can create and adjust individual work schedules to meet the specific needs of their company. This flexibility makes absence.io an ideal solution for organizations using flex-time models.

While Excel spreadsheets and paper timesheets may seem like simple solutions for time tracking, they come with significant drawbacks:

• Prone to errors: Manual entries often lead to typos, formula mistakes, or lost documents, reducing accuracy and reliability.
• Time-consuming: Managing working hours manually requires constant maintenance and verification – an inefficient use of valuable time.
• No automation: Calculations such as overtime, breaks, or allowances must be done manually, whereas software automates these processes accurately.
• Legal compliance: Digital time tracking ensures compliance with labor laws, collective agreements, and documentation requirements, especially since time tracking has become mandatory under the recent EU court ruling.
• Transparency & accessibility: Employees and managers get a clear, real-time overview of working hours, absences, and overtime without the hassle of maintaining spreadsheets.

A time tracking software like absence.io reduces administrative effort, minimizes errors, and ensures legally compliant, transparent, and efficient time tracking – without the chaos of paper or error-prone spreadsheets.

How does the pricing model of absence.io work?

Our pricing model is simple and flexible:
The foundation is the User Management – for this, you pay €0.50 per user per month.

On top of that, you can choose exactly the features you need:

• Vacation & absence management: €1.50 per user/month

• Time tracking: €1.50 per user/month

• Digital employee file: €1.50 per user/month

• Expense & travel cost management: €4.50 per user/month

You decide which modules you want to use – you only pay for what you really need.

All features can be tested during the 14-day free trial period.