All personnel data safely in one place

Yes, with the digital personnel file from absence.io, you can easily upload important documents via drag-and-drop into the respective employee record.

Administrators can upload documents such as contracts, salary information, or other relevant files and grant access to employees if needed.

This feature allows for centralized and secure management of all employee documents.

The digital personnel file from absence.io supports all common file formats, including PDF, DOCX, XLSX, PNG, and JPEG. These formats enable easy and flexible document management for contracts, payroll slips, and other relevant records.

If you need to upload a specific file format that is not supported, please contact our support team to find an individual solution.

Yes and no. In the digital personnel file from absence.io, employees can enter their personal data themselves.

To do this, administrators or HR managers send a digital personnel questionnaire to employees, which they can complete and return within absence.io. The responsible personnel can then review and approve the data.

This functionality promotes employee responsibility and makes it easier to keep records up to date.

Yes, in the digital personnel file from absence.io, payroll slips can be made visible to employees.

Administrators can upload documents such as payroll slips to the respective personnel file and define visibility settings for the relevant employees.

This allows employees to view their payroll slips directly in their profile.

Yes, absence.io allows external partners, such as tax consultants, to access certain data.

By default, only account owners have access to reports, as they contain sensitive information. However, the account owner can grant access to additional users. Depending on their role, these users will only have access to reports for specific employee groups.

Alternatively, relevant data can be exported and securely shared with the tax consultant.

For detailed instructions on setting up access for tax consultants or exporting data, we recommend visiting the absence.io Help Center or contacting customer support directly.

Traditional employee records in paper form or stored on shared drives can be prone to errors, difficult to manage, and hard to organize. A digital employee file offers numerous advantages:

• Secure and centralized storage: All important employee documents are stored in one place, protected from loss or unauthorized access.
• Compliance with data protection regulations: Our solution meets GDPR requirements and ensures the secure management of sensitive HR data.
• Quick access and better organization: HR teams and managers can access needed documents anytime, anywhere – without searching through physical files or complicated folder structures.
• Automated processes: Contract changes, payroll documents, and important deadlines are easier to manage without the need for manual filing or updates.
• Eco-friendly and efficient: Reduced paper usage and faster processing make HR management more sustainable and productive.

With a digital employee file like absence.io, you save time, reduce errors, and ensure secure, transparent, and efficient HR administration.